How Archivist Works

Create your campaign, log a session, and review results in about ten minutes.

1. Create Your Campaign

Name your campaign, choose your TTRPG system (any system), and add your party.

2. Log Your Session

Five ways to get a session into Archivist—pick what fits your table.

Discord integration for live TTRPG session transcription

Discord Live

Connect Archivist to your Discord server and record your sessions in real-time. We will automatically transcribe and organize your campaign notes.

Bonus Feature

Ask Archivist, your dedicated campaign chatbot, seamlessly integrates with your Discord server.

Audio Upload

Have recorded sessions? Upload your audio files and let Archivist transcribe them into detailed session notes.
Supported formats

Play In-Person? Record at the table on your phone or mic, then upload the audio. In-person guide

Play by Post via Discord

Already running a text-based campaign? Import your existing Discord chat history directly into Archivist.

Raw Notes

Import your prior session raw notes—copy/paste, Markdown files, or Google Drive access—to get Archivist caught up fast.

Transcript Upload

Import your existing session transcripts directly into Archivist.
Supported formats

Journals

Store campaign knowledge that isn't derived from sessions—world lore, prep, homebrew content, and reference material. Journals start private and unlock through explicit sharing controls.

Ask Archivist can use journals for prep and lore questions.

3. View Your Results

About 10 minutes after you log a session, Archivist finishes processing.

Session recap UI example from Archivist AI TTRPG tool
  • SummariesSession and campaign recaps you can tune
  • EntitiesCharacters, locations, factions, and items
  • HighlightsKey moments from the session

Keep logging sessions—your searchable campaign history grows with each one. See all features

Frequently Asked Questions

How long does it take to set up my account?

Just minutes! And it's completely free to try—no credit card required. You can start capturing your campaign right away.

How do I catch up my in-progress campaign?

Archivist supports several fast ways to import an ongoing campaign: upload prior session audio files, import text transcripts, have us ingest your Discord play-by-post history, or add your raw session notes and world-lore documents. Mix and match any of these methods and Archivist will stitch everything together into a single, searchable timeline.

Can I mix and match between session types?

Absolutely! Our own group mostly plays on Discord but has occasional in-person games. No matter how you play or how often that changes, your sessions are captured in the same campaign, preserving continuity and keeping your story complete.

Can I customize summary style and tone?

Yes. In campaign settings you can customize summary styles and tone to match your campaign's flavor—no need to set this up before your first session.

Can I personalize the Ask Archivist chatbot?

Yes. Personalize your Ask Archivist chatbot in campaign settings so it fits your world and table. It also integrates with Discord when you connect your server.

How do I add my party and character details?

When you create a campaign, you can add your adventuring party and character details anytime from campaign settings. Sharing and member permissions are available when you're ready to collaborate.